Start before an export is requested
Use this when someone needs to understand what your company retains and whether a licensing discussion is worth investigating. A profile describes an asset; it does not contain the asset. Circulate it internally to the people who understand the systems and rights.
Ask a system owner about retained periods, stable identifiers, connected workflow stages and recorded outcomes. Ask the appropriate responsible person which commitments or exclusions need review. You do not need a raw export to describe these questions.
Separate an observation from an assumption
Name record families and business processes. Describe support investigations connected to product changes, for example, rather than customer names or excerpts from tickets. Explain which links are known to exist and which need checking.
An entry such as five years available should state whether that is a verified retention period, an estimate or an open question. A short profile that makes uncertainty visible is more useful than a confident inventory assembled from guesses.
Use the profile as an internal review brief
The output groups the asset description, known limits and evidence questions. A technical colleague can correct the inventory; a responsible rights reviewer can add restrictions without needing a marketing claim about value.
Agree who may share the completed overview and with whom. A profile does not grant permission to disclose, evaluate or license the material.
Describe a connected asset and its limits
A software company retains issue histories and code-review records for one product. Its profile states the available periods, that selected issues link to changes, and that customer attachments are excluded. Link completeness and contract restrictions remain explicit items for internal confirmation.
Prepare a profile
A company asset overview with recorded evidence, exclusions and an internal review question list.
Your entries stay on this page. They are not sent or saved. Use high-level descriptions and leave confidential records out.
Use a printable or editable version
Each version contains instructions, a worksheet and a filled example. The example shows how to describe a decision; it makes no claim about an actual company or offer.
Use the result within its limits
Entries are statements by the preparer, not independently verified facts.
The profile is not a rights clearance, offer, valuation or disclosure permission.
Sources behind this method
- W3C PROV Overview. Provenance connects entities, activities and responsible agents. It does not establish a legal right to share them.